Additional Compensations

Click on the topic of your choice to learn more: 

1. Large Class Sizes
2. Payment in Lieu of Assistance
3. Student Accommodations
4. Grade Revision
5. Academic Fraud
6. DFR/New Examinations
7. Internet Fee Reimbursement of up to $30

Large Class Sizes

Compensation for large class sizes is usually treated automatically by the academic unit.

An additional contract (other than the teaching contract for the course) is given which includes the additional compensation to be paid. The contract is sent to the professor during the second half of the session. If you have not received the additional contract and believe that you have access to compensation, please verify this with your academic unit.  

Compensation is paid if the number of students enrolled after the official drop-out deadline exceeds the threshold for the course.

Variable amounts based on the number of students above the threshold for the course.

How do I calculate my compensation for large class sizes?

We have created an automatic calculation tool for the compensation of large classes so that you don’t have to do the calculations by hand. Try the calculator here.

All courses are organized based on four types of tasks that need completing: 

Critical enrollments:

For each type of course, a critical enrollment number is set. 

Enrolment limits for these courses are: 

*Type “D” courses’ critical enrollment number is set at 25 in the case of courses related to the bilingual mandate of the University including courses given at the Centre for Second Language Learning).

The type of the course is always outlined in the posting. In case of doubt, you can contact your academic unit for information. 

All enrollment above these limits after the official drop-out deadline gives members a right to claim additional compensation for large class sizes of $10.00 per additional student.  

Example: If a professor teaches a course of 150 students, they may claim: 

• Up to $600 if the course is Type “A” ([150 – 90] * $10.00 = $600); 
• Up to $900 if the course is Type “B” ([150 – 60] *$10.00 = $900); 
• Up to $1050 if the course is Type “C” ([150 – 45] * $10.00 = $1050); 
• Up to $1150 if the course is Type “D” and is not given at OLBI ([150 – 35] * $10.00 = $1150);
• Up to $1250 if the course is Type “D” and is given at OLBI ([150 – 25] * $10.00 = $1250).

Source: Article 9.5 (CRITICAL ENROLMENT NUMBERS) of the main unit collective agreement.

Payment in Lieu of Assistance

Must be claimed by the member with the academic unit.

The university must provide assistance to professors who have that right. This assistance is given:  

• Either by a teaching assistant, according to the faculty’s policies on the allocation of teaching  assistants; 
• Either by markers, based on the calculation provided for in the collective agreement shown below.

How do I calculate the number of TA marking hours I am entitled to?

To find out how many TA marking hours you are entitled to, and how much compensation you may be due if the employer does not provide you with this assistance, please use our calculator tool. 

Click here to use the calculator.

Please note that TA marking hours vary by course type. The type of course is indicated in the posting for the course in question and in your contract.

For a Type “A” course : 

• ([Enrolment over the limit] / 10) * 2.5 hours * (number of course credits) = (number of marking hours that the professor has a right to); 
• The total of the first part of the equation ([Enrolment over the limit] / 10) is always  rounded off to the higher unit;  
• Example: (49 / 10) * 2.5 hours * 3 credits = (5) * 2.5 hours * 3 credits = 37.5 hours. 

For Type “B”, “C” or “D” courses: 

• ([Enrolment over the limit] / 5) * 2.5 hours * (number of course credits) = (number of  marking hours that the professor has a right to); 
• The total of the first part of the equation ([Enrolment over the limit] / 5) is always  rounded off to the higher unit;  
• Example: (49 / 5) * 2.5 hours * 3 credits = (10) * 2.5 hours * 3 credits = 75 hours. 

Compensation in Lieu of Assistance

In accordance with Article 9.4 of the Main Unit Collective Agreement, compensation shall be provided if the employer does not provide teaching assistants (for markers) hours to which a professor is entitled.

If this is the case for you, we invite you to use our online calculator (see above) as a reference to determine the amount of compensation to which you are entitled.

This compensation is equal to the salary that would have been allocated to the marker if the University had assigned one. The calculation is as follows:

• (Number of hours of marking that the professor has a right to) * (Hourly rate for markers) =  (Compensation to pay as a replacement to assistance) 
• Example: 37.5 hours * $ 29.68/h (for 2014-15) = $ 1113 

The hourly rate for markers is available on CUPE 2626’s website. 

Professors must request this compensation with their academic unit within 15 working days after the end of the compensated course’s session.

Source: Article 9.6 (PAYMENT IN LIEU OF ASSISTANCE) of the main unit collective agreement.

Student Accommodations

Once you receive a request for accommodation and are required to register through the Ventus system, you are entitled to compensation of $250 CAD as provided for in article 5.2.2.2 c of the collective agreement.

All accommodation requests must be approved by Access Services. This service uses Ventus as a program to coordinate accommodations. 

To obtain this compensation, you must complete the form below and submit it to your program director.

The PDF version of the form to fill out to obtain the additional compensation can be found here.

OR 

Download the form in Word here.

Click here to view an example of a completed form. 

Sources:

• Article 5.2.2.2 c) of the main unit collective agreement;
• Tentative agreement. 

Grade Revision

The professor must request this compensation with their academic unit. 

As provided in article 5.2.2.2 b, “When a member participates in an official appeal of a student’s grade in a course he/she has taught and that the academic unit or department requests that the member undertake a further review of the marks after the end of the contract, he/she will be paid an amount of $175 for such a review.”

It should be noted that even if a professor is involved in cases of grade revisions, the University does not need to include the professor in the meetings. In reality, the attendance of professors at meetings happens rarely. 

Source: Article 5.2.2.2 b) of the main unit collective agreement.

Academic Fraud

The professor must request this compensation with their academic unit. 

The University will request that the professor be present to assist at the meeting. As soon as the professor has attended the meeting, they have a right to claim the additional compensation of $175 per meeting.

It should be noted that even if a professor is involved in cases of academic fraud, the University does not need to include the professor in the meetings. In reality, the attendance of professors at meetings happens rarely.

Source: Article 5.2.2.2 a) of the main unit collective agreement.

DFR/New Examinations

Must be claimed by the member with the academic unit.

You are entitled to $150 compensation for DFR exams or extra work directly related to the assignment of a final grade to one or more students in a course.

You are also entitled to an additional $150 compensation if you are required to prepare and grade a supplemental exam under the conditions stated in the letter of understanding.

If you have had DFR exams, we would like to remind you of some useful information:

• Your department must arrange for the DFR exams to be administered on the same date;
• DFRs should normally be administered within 60 days of the end of the term and you are given 10 working days to correct them;
• If you decide to administer a new exam, you must adhere to the following guidelines:
  • a. Prior approval, in writing, from the appropriate authority in your department;
  • b. Such approval shall not be unreasonably withheld;
  • c. The new exam must be substantially different from that already taken by the group or class;
  • d. The new exam must be worth at least twenty-five percent (25%) of the final grade;

Although payments should be automatic, we strongly recommend that you check your pay stubs to ensure that your DFRs are being paid.

For more information, see the Letter of Understanding here.

Reference: Section 5.2.2.1 (DURATION OF APPOINTMENT) of the Collective Agreement.

Internet fee reimbursement of up to $30

Must be claimed by the member with the academic unit through Concur.

In accordance with Article 10.1.5 of the Collective Agreement, a member who teaches an online course will be reimbursed up to $30 per month for internet fees upon presentation of receipts for the semester in which the course is given.  

Requests for reimbursement must be submitted through the Concur application. Please contact your department for more information and include lr-acad@uottawa.ca and info@aptpuo.ca in copy (CC).

Sources: 

• Article 10.1.5 of the main unit collective agreement;
• Tentative Agreement.