Posting & Hiring – OLBI Unit

Rules, procedures and what to expect when applying to teach part-time at the University of Ottawa.

Click on the topic of your choice to learn more: 

  1. Postings
  2. Applications
  3. Appointments
  4. Hiring Report
  5. Cancellation of Contract
  6. Employment Insurance


Postings are made entirely online on the University’s Human Resources website. A position is normally posted for a period of thirty (30) days. 

APTPUO members can access job postings directly on Workday (here) or externally via the following link:

Don’t Forget to Subscribe for Job Alerts.

By subscribing to the Job Alert system, you’ll receive email notifications when your department or faculty post a position that interests you.

For more information on the Job Alert system, see page 11 of the document “Applying for an APTPUO Job” here.


You can apply directly to the posting you’re interested in. For more information on how to apply, please consult the following document: Applying for Jobs (document provided by the university).

HCM_C-105.1_Apply_for_Jobs_QRG_EN_2023-03-14 (1)

It is your responsibility to provide all the information on which the hiring decision will be based, as indicated in the job posting, and to indicate your preferences with regard to contract hours and course level.

If your availability changes, please notify the employer in writing no later than ten (10) working days before the start of the contract. If you fail to notify the employer, the employer may, at their discretion, exclude your application from the hiring process.

Reference: Article 8.2 (APPLICATION FOR POSTED POSITIONS) of the Collective Agreement. 


The Employer will first select qualified grandfathered applicants and will then consider qualified applicants with the most seniority in the program in question.

To view the seniority list of OLBI bargaining unit members, click here.

Appointments are normally made within ten (10) days of the start of the contract. The offer of employment shall specify the terms and conditions of employment such as the course to be taught, the start date of the contract and the length of the appointment, and the deadline by which the offer must be accepted.

Each term, after all appointments have been made in accordance with the posting procedure, if additional course sections become available, the employer will first consider the most qualified applicants with the most seniority from the applications received in the initial posting before reposting the courses.

Additional course sections may be added during the first two (2) weeks of the term according to enrolments.

Reference: Article 8.3 (APPOINTMENTS) of the Collective Agreement. 

Hiring Report

You can find the latest hiring report on the university’s website, here

If you applied unsuccessfully for a course, you can review the report and the successful candidate’s seniority hours. 

If you believe that the hiring process was not respected, you can contact the Association by emailing us at

You have 20 business days from its date of publication to file a complaint.

Cancellation of Contract

The employer may modify or cancel a course assignment prior to or after an offer of appointment has been made.

Once you have accepted an offer of employment, there shall be no layoff or reduction in normal earnings except by reason of course cancellation, contract termination for just cause, or in accordance with the terms of this Agreement.

At the exception of the aforementioned, if the employer cancels a contract within five (5) days of the contract’s start date, you shall be paid a cancellation stipend of 15% of the value of the contract should you have never taught the course before. If you have taught the course previously, ten (10) percent of the value of the contract shall be paid.

Valid extraordinary circumstances include, but is not limited to:

  • Moving to another city;
  • Obtaining a full-time position;
  • An illness that prevents an employee from completing the required duties.

If you wish to cancel a contract for a course or other work, you must advise the employer in writing before the beginning of the course or work, understanding that you shall forfeit the equivalent contract hours refused from your accrued teaching hours. 

It is understood that accepting a part-time position in another institution does not constitute an extraordinary circumstance with respect to this provision.

Reference: Article 9 (CANCELLATION OF CONTRACT) of the Collective Agreement.

Employment Insurance

8.3.5. For Employment Insurance purposes only, a Member shall be deemed to have worked three times the contracted hours.

8.3.6. An Employee’s appointment is effective on the date specified in the offer of employment.