Letter of Understanding for Deferred Exams

The application of the collective agreement and arbitrary decisions were applied arbitrarily and differently within each faculty.

Recently, we signed a letter of understanding to make the process for paying for deferred exams consistent and fair for all.

The following is a summary of the key points agreed to in the letter of understanding:

  • The member will be compensated CAD 150 for extra exams or assignments directly related to the assignment of a final grade to one or more students in a course. This also counts for midterm exams;
  • All arrangements will be made for all approved students to take the DFR exam on the same date and time, no later than 60 days after the end of the term in which the course was taught;
  • The department is responsible for proctoring the exam. There is no obligation on your part to do so;
  • You have 10 working days after the DFR is administered to complete the grading of the extra assignment or exam and submit the final grade;
  • You are entitled to an additional compensation of CAD 150 on top of the CAD 150 mentioned above should you need to prepare and grade an additional exam for the same course under the following conditions:
    • Having prior written approval (email) from your department or academic unit;
    • Administering a new exam that is substantially different from one already taken by the group or class;
    • The new exam has a value of at least 25% of the final grade.
  • Payment of any DFR-related compensation will be processed automatically by the academic unit and will normally be paid within 30 working days of receipt of all DFR-related grades.

We invite you to carefully read the Letter of Understanding here.

If you have any questions, do not hesitate to contact us at info@aptpuo.ca.